BUSINESS LETTER

5 Hill Street
Madison, Wisconsin 53700

March 15, 2005

Ms. Helen Jones
President
Jones, Jones & Jones
123 International Lane
Boston, Massachusetts 01234

Dear Ms. Jones:

 

Business letter format-there are block formats, and indented formats, and modified block formats . . . and who knows what others. To simplify matters, we're demonstrating the block format on this page, one of the two most common formats. For authoritative advice about all the variations, we highly recommend The Gregg Reference Manual, 9th ed. (New York: McGraw-Hill, 2001), a great reference tool for workplace communications. There seems to be no consensus about such fine points as whether to skip a line after your return address and before the date: some guidelines suggest that you do; others do not. Let's hope that your business letter succeeds no matter which choice you make!

When you use the block form to write a business letter, all the information is typed flush left, with one-inch margins all around. First provide your own address, then skip a line and provide the date, then skip one more line and provide the inside address of the party to whom the letter is addressed. If you are using letterhead that already provides your address, do not retype that information; just begin with the date. For formal letters, avoid abbreviations where possible.

Skip another line before the salutation, which should be followed by a colon. Then write the body of your letter as illustrated here, with no indentation at the beginnings of paragraphs. Skip lines between paragraphs.

After writing the body of the letter, type the closing, followed by a comma, leave 3 blank lines, then type your name and title (if applicable), all flush left. Sign the letter in the blank space above your typed name. Now doesn't that look professional?

Sincerely,

 

John Doe
Administrative Assistant

Grandma’s House

Grandma’s House

          My parents and I visited my grandma’s house in semarang last week. We missed our grandma because we had not been there for long time. My parents and I left our house at 7 in the morning. We went there by bus. The bus was so crowded, so the trip on the bus was not so comfortable. Finally, we arrived there at 09:30. My grandma was so excited and so were we. We talked much all day long. Then we went home to solo at 4 in the afternoon. We arrived at home in the next two hours. It was a very interesting trip.

            Yesterday, was a trategy. I got up late. I woke up and saw the clock was pointing at 7 o’clock. I jumped from my bed. Then I ran to the bathroom and took a bath as fast as I can. Getting dressed,I jumped to my bicycle. On the way, I found the tyre was flat. Fortunately, there was a workshop nearby. I spent 15 minutes to have the tyre fixed. Eventually, I arrived at school but it was already 8 o’clock.